Teacher Reimbursement
The Monticello Lions Club recognizes there are times when Monticello teachers use their own money to provide materials for their students. As a token of appreciation for their commitment to Monticello students, we are providing a reimbursement program towards money they spend purchasing materials, or project expenses, for the Monticello students.
What is the total amount of money eligible for reimbursement?
A fund has been set up with a total amount for the year of $5,000. If the program is successful in its effort to help the teachers, and if need arises, we may choose to replenish this fund. We expect to see reimbursement requests in the area of $100 or less, but encourage teachers to apply for more if needed for a particular event/item.
What expenses are eligible?
Items purchased must be for the benefit of the students. Any such expense that the School District cannot fund would be eligible. Small individual teacher reimbursements may be submitted with paid receipt of items. If there is a proposed project/item which would exceed $100 by a teacher or team of teachers, it can be submitted for preapproval. Payment would go to the assigned teacher, and a follow-up of student impact would be requested. It is at the discretion of the Monticello Lions Teacher Reimbursement Committee to approve all or part of the requested amount or deny the request.
Examples of eligible requests:
-
Items, materials, books, etc. that support the District's curriculum but are not necessarily withing the District's budget
-
Non consumable materials that become part of the resources for the classroom year after year
-
Incidental supplies used by the instructor to enhance teaching and learning
Examples of non-eligible requests:
-
Ongoing startup materials that need refunding year after year
-
Field trips and expenses
-
Food, usually used as a reward
How does a Monticello teacher get reimbursed?
Current Monticello School District teachers can submit the Teacher Reimbursement Request Form available below. A copy of a dated receipt in jpg or PDF form is acceptable. A representative from the committee will contact the teacher if there are any questions. Upon approval, a check will be issued in the teacher's name and given to the school principal to deliver the check. This will assure us the teacher is currently an employee of the School District, and the request was valid. Requests that are approved are typically reimbursed within 30 - 45 days from receiving the request. We recommend that teachers inform their building principal of their request.
Is there a time limit for eligible requests?
Yes. The items must be purchased between September 1 and May 30 of the current school year. Requests for reimbursement must be submitted by May 30 of the current school year to be eligible. Requests submitted after May 30 will be denied.
The Monticello Lions reserve the right to approve and/or deny any request and/or modify the program or funding for any reason at any time. The Monticello Lions may use aggregate information provided to share the overall success of the program.